RBC Race for the Kids Terms & Conditions
RBC Global Virtual Race for the Kids 2020
These terms and conditions ("Terms and Conditions") are entered into by Royal Bank of Canada ("RBC"), where applicable RBC Caribbean (as defined in “Additional Terms” section below), and you. They set out the terms on which you agree to take part in the RBC Virtual Race for the Kids event (“Event”). You should read these Participant Terms and Conditions carefully before agreeing to them and they will be legally binding once you have agreed to them.
1 REGISTRATION
- The Event consists of a virtual event scheduled to take place over the weekend of October 17-18, 2020 and is organised by RBC and local charity partners (each a “Charity”) throughout the world, which shall be referred to as the “RBC Virtual Race for the Kids” or such other title as RBC may advise.
- Only persons aged 18 years or above as at October 17, 2020 may register online for the Event. Persons under the age of 18 years can be registered as part of a team, but must be accompanied by a parent or guardian. If the nominated parent or guardian cancels their entry before the Event, withdraws or is disqualified during the Event, the Participant under the age of 18 will also be unable to continue. The word "Participant" in these Terms and Conditions includes anyone under 18 who is successfully registered as part of a team.
- Applicants must complete and submit an online registration form to participate in the Event in support of a specific Charity (“Online Registration Form”) which can be found by visiting www.rbcraceforthekids.com (“Event Website”). The Event is a free event, so there is no requirement to pay an entry fee. Each Charity will have a separate Online Registration Form on the Event Website.
- All applicants (hereinafter referred to as “Participants”) will be notified by way of an email confirmation that they have been allocated a place to take part in the Event (“Online Confirmation”).
- The registration date shall be the date the Participant receives the Online Confirmation. RBC is not responsible for technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may prevent receipt by RBC of an Online Registration Form or receipt by an applicant of an Online Confirmation. For the avoidance of doubt, if, for any reason whatsoever, an applicant does not receive an Online Confirmation, said applicant shall not be considered to be a Participant and RBC shall not be responsible for the applicant’s failed application.
- All Online Registration Forms must be received by RBC by midnight EST on Friday October 16, 2020 (“Entry Deadline”). Any Online Registration received by RBC after the Entry Deadline will not be accepted. This deadline is subject to change. RBC reserves the right to close the Online Registration Form at any point.
2. THE RBC RACE FOR THE KIDS VIRTUAL SERIES
2.1 The Event will be held on October 17 and 18, 2020.
2.2 The Event is a virtual challenge whereby Participants can complete a 2.5k, 5k, 10k or distance of their choice over the weekend of October 17-18, 2020 around their own local area.
2.3 RBC reserves the right to change the time, date, and/or format of the Event, or to cancel the Event, in whole or in part, without liability to the Participant in the event of restrictions related to the COVID-19 pandemic, government-imposed restrictions, natural disaster or for any reason whatsoever. In such circumstances, RBC:
2.3.1 will make a reasonable effort to provide advance notice of the cancellation via email. If email notice is not practicable due to the timescales involved, we will use reasonable methods of notice including notification on the Event Website; and
2.3.2 will have no responsibility for any costs incurred by any Participant, including any travel or accommodation costs.
3. PARTICIPANT’S WARRANTIES AND UNDERTAKINGS
EVENT PARTICIPATION
3.1 The Participant acknowledges that participation in the Event is not possible without validly entering into this agreement on these Participant Terms and Conditions and agrees to be bound by these Participant Terms and Conditions.
3.2 The Participant acknowledges that participation in the Event involves inherent risks of accidents and/or injury.
3.3 Participation in the Event is at the Participant’s own risk. The Participant agrees to release, waive and discharge RBC, its subsidiaries and affiliates and each of their respective employees, officers, directors, agents and representatives (collectively the “Released Parties”) from all liability to the Participant, and each of their legal representatives, heirs and assigns, for any and all loss injury or damage, and any claim or damages resulting therefrom, as a result of injury or loss whether or not caused by the negligence of the Released Parties or its promotional or other agents while they participate in the Event.RBC is not responsible for any costs incurred whatsoever by the Participant or anyone else as a result of participation in the Event.
3.4 The Participant confirms without reservation that he/she: is in a good physical condition to participate in the Event; understands the demands of the Event; and will not complete the Event in ill health or if unfit to take part.
3.4 The Participant confirms that he/she will respect appropriate physical distancing requirements mandated by their local jurisdiction and will not participate in the Event to the extent their local jurisdiction has imposed quarantine or other government-imposed restrictions related to the COVID-19 pandemic that prohibit such participation.
3.5 As a continuing condition of entry, each Participant shall ensure that for the duration of the Event:
3.5.1 the Participant understands that the Event involves physical exercise,
3.5.2 the Participant accepts that they are responsible for their own safety during the Event,
3.5.3 the Participant is responsible for mapping their own route and navigating themselves,
3.5.4 the Participant agrees that they are responsible for their own fitness to take part in the Event, and will consult a doctor prior to the Event if necessary and will take any action to protect their health or safety before, during or following the Event;
3.5.5 the Participant abides by any additional Event Terms and Conditions; and
3.5.6 the Participant complies with laws and regulations (including but not limited to local trespass laws, rules relating to runners and pedestrians within urban and natural spaces, or Countryside Code(s)) at all times, of the jurisdiction where Participant participates in the Event.
MEDIA AND SOCIAL MEDIA
3.6 Consent to use Participant Social Media Posts. In the event the Participant chooses to post photos, videos and other information about the Event to a social media platform and identifies the post with the hashtag #RBCRacefortheKids, or otherwise voluntarily submits to RBC any photos, videos and/or other mementos of any Participant taking part in the Event, the Participant understands and agrees that RBC may in turn feature such content on the RBC Race for the Kids official website without any compensation or attribution to Participant, and RBC may use, edit and publish this content to promote the Event after it has taken place on any form of media, including print, online, digital and social media, at any time and throughout the world, in perpetuity, in RBC’s discretion (which means RBC processes your data for RBC’s legitimate business interest to promote its fundraising work).
3.7 Disclose Participant Connection. Each time the Participant who is an RBC employee shares their story or photos using #RBCRacefortheKids” in any social media post, the Participant must also use #RBCEmployee to identify themselves as an employee. If the Participant is a family member of an RBC employee and shares their story or photos using #RBCRacefortheKids in any social media post, the Participant must use #RBCEmployeeFamilyMember to identify themselves as a family member of an RBC employee.
3.8 Content of Participant Social Media Posts. The Participant confirms that he/she will not publish or post on any media, including any website or other media operated by RBC or related to the Event any text, statement, photograph, image or other material (a) that includes any person without obtaining their prior consent to posting such image; and (b) which is obscene, blasphemous, defamatory, infringes the intellectual property or other legal rights of any third party or is otherwise unlawful, offensive or inappropriate. RBC will have the right to remove any material at its discretion and take appropriate legal action against any person found to be or alleged to be in breach of this provision, or for any reason whatsoever.
3.9 Communication with Participant. With the Participant’s consent, RBC will use the Participant’s contact information submitted on the Online Registration Form to send the Participant information via social media networks, e-mail and/or by SMS relating to the Event, i.e. confirmation of registration, reminder email and post-Event email. The Charity will use the Participant’s contact information submitted on the Online Registration Form to deliver the tax receipt for the charitable donation, or to send any further categories of information as the Participant may have requested or consented to on the Online Registration Form.
3.10 License. The Participant grants to RBC the exclusive, unlimited, worldwide, sublicensable right and license throughout the world to republish, reuse, edit any text, audio, video or images in connection with the Event made available by Participant to RBC by way of social media post, photos, interviews or otherwise as well as the Participant’s name, likeness, image, voice, video or other means of identification of the Participant (including times and results) in all current and future media (including without limitation, print, audio, visual, audio-visual, virtual media, the Internet, mobile telephony and so-called “3-G” technologies, CD-ROM or DVDs) to be used by RBC for promotional purposes.
4. PRIVACY STATEMENT
4.1 Each Participant is strongly encouraged to carefully review the RBC Privacy Policy in order that you familiarize yourself with the full details governing the processing of Participant personal information, which will supplement the provisions set out herein. To read the RBC Privacy Policy in full, please see: www.rbc.com/privacysecurity/
4.2 The Participant agrees and consents to RBC using his/her personal details provided in his/her Online Registration Form and Online Confirmation for the following purposes:
4.2.1 Event Administration. As the Event organiser, RBC requires a record of Participant registration details (about the Participant and/or a team member if they are under 18) for internal administration purposes in order to properly conduct and to safely administer the Event (which means we process data as it is necessary to perform this contract with Participants).
4.2.2 Fundraising. Participant personal information may be shared with the applicable Charity so they can monitor event participation and, where applicable, to issue tax receipts for donations. In addition, at your request and/or with your consent, the Charity may communicate with you by telephone, email, or text messages about news, fundraising events, products, your Event fundraising goals, or to advise you how your support is benefitting others.
4.2.3 RBC Employees. Where the Participant is an RBC employee, personal information may be shared with the RBC Employee Giving Campaign and with RBC business units to track donation amounts and participation rates within the RBC business unit.
4.2.4 Retention of Information. All personal information collected as part of the Online Registration Form will be held by RBC for three (3) years, unless requested otherwise, after which it will be safely and securely deleted permanently. All personal information collected as a part of the Online Registration Form will be held by the Charity in accordance with the Charity’s applicable privacy and data retention policies identified to Participant when submitting the Online Registration Form as per the Charity’s Privacy Policy, a link to which will be provided on the Online Registration Form.
4.2.5 Service Providers. In order to administer the Event, personal information may be transferred by RBC to third party service providers for processing. A service provider may only process personal information in accordance with the contract between the service provider and RBC, and in accordance with the requirements of applicable privacy laws, including the Personal Information Protection and Electronic Documents Act (Canada), the Gramm-Leach-Bliley Act and the California Consumer Privacy Act (US) and General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679). The third party service providers are as follows: LimeLight Sports Ltd, and Made with Ed t/as Funraisin. RBC’s Event Website and Online Registration Form service provider implements physical controls designed to prevent unauthorized access to, or disclosure of, Participant data. The Event Website and Online Registration Form data resides in data centers managed by the service provider which is monitored 24×7 for all aspects of operational security and performance. The data center service provider is certified to the following compliance standards: HIPAA, PCI-DSS, SOC 1 Type 2, SOC 2 Type 2, ISO 27001 and FISMA/NIST. The cloud provider has the following certifications: PCI-DSS, ISO 27001, SOC 1 / 2 / 3, IRAP, ISO 27018 and ISO 9001. To protect Participant personal information, the platform service provider encrypts information in transit by supporting TLS 1.2. Data at rest is also encrypted using AES-256 encryption, and the site is compatible with PCI DSS SAQ 1 A-EP. Only authorised platform service provider personnel are permitted to access personally information through approved and logged devices, and only for the purpose of processing your information as described within these Participant Terms & Conditions.
ADDITIONAL TERMS:
If a Participant participates in the Event in one of the following countries, the additional terms under each country will apply to such Participant:
Australia
RBC collects your personal information to manage your participation in the event. Unless indicated otherwise, RBC may disclose the information to its related bodies corporate and may use the information to offer products and services of potential interest to you. You can access your personal information by writing to The Privacy Officer at GPO Box 3524, Sydney, NSW, 2001. If you do not wish to receive special offers from RBC, please call 02 9033 3000. In the collection, use, disclosure or storage of personal information, RBC will comply with, and will require that its employees, officers, and agents comply with, the Privacy Act 1988 (Cth) (as amended by the Privacy Amendment (Private Sector) Act 2000 (Cth)) and the Australian Privacy Principles pursuant to that Act. Further information on how we handle your personal information is explained in our Privacy Policy. You can obtain the RBC Privacy Policy by visiting https://www.rbc.com/privacysecurity
CARIBBEAN:
The term “RBC Caribbean” refers to the following RBC legal entities registered in the identified Caribbean jurisdictions:
In Aruba, RBC Royal Bank (Aruba) N.V;
In The Bahamas, RBC Royal Bank (Bahamas) Limited;
In Barbados, RBC Royal Bank (Barbados) Limited;
In The Cayman Islands, RBC Royal Bank (Cayman) Limited;
In Curacao, RBC Royal Bank N.V.;
In Trinidad and Tobago, RBC Royal Bank (Trinidad & Tobago) Limited
Aruba
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity Partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participants hereby provides consent for the collection and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above.
Bahamas
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participant hereby provides consent for the collection, storage and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above. RBC and RBC Caribbean confirm that the Participant’s information will be held in accordance with relevant local legislation including but not limited to the Data Protection (Privacy of Personal Information) Act, 2007.
Barbados
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participant hereby provides consent for the collection, storage and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above.
Curacao
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity Partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participant hereby provides consent for the collection, storage and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above.
Cayman Islands
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participant hereby provides consent for the collection, storage and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above. RBC and RBC Caribbean confirm that the Participant’s information will be held in accordance with relevant local legislation including but not limited to the Data Protection Law, 2017.
Trinidad and Tobago
RBC or RBC Caribbean may from time to time collect information about the Participants involved in the Event such as, but not limited to, the Participant’s name, email, phone, address and date of birth.
The Participant’s information collected by RBC or RBC Caribbean may be used by RBC, RBC Caribbean or the relevant Charity partner in order to communicate with Participants on matters related to the Event or to comply with local legal requirements.
For these purposes, RBC or RBC Caribbean may make this information available to our employees, our agents and our service providers, wherever located, who are required to maintain the confidentiality of this information.
In the event a service provider of RBC or RBC Caribbean is located outside of the jurisdiction where the Event is being held, the service provider is bound by, and the information may be disclosed in accordance with the laws of the jurisdiction in which the service provider is located.
By registering for the Event, the Participant hereby provides consent for the collection, storage and sharing of the Participant’s information in the possession of RBC or RBC Caribbean for the purposes outlined above. RBC and RBC Caribbean confirm that the Participant’s information will be held in accordance with relevant local legislation including but not limited to the Data Protection Act Chap 22:04.
France
RBC will be a controller of Participant's personal data and as such undertakes to comply with the laws relating to data protection in France. Personal data may be transferred within the European Union and outside the European Union, subject to compliance with applicable rules. Thus, when transferring personal data to countries outside the European Economic Area (EEA), appropriate safeguards will be guaranteed by RBC (verification of the adequate level of protection, binding corporate rules or standard contract clauses).
In light of the processing of your personal data, you enjoy the following privacy rights:
- Right of access to your personal data;
- Right to rectification, completion or update of your personal data;
- Right to delete your personal data ('right to be forgotten');
- Right to limit the processing of your personal data;
- Right to transferability of your personal data;
- Right to object to/oppose the processing of your personal data;
- Right to organize data management in the event of death;
- Right to withdraw your consent, in the event that the processing is based on consent.
If you wish to invoke your privacy rights, please contact DPO@rbc.com. Please always attach a photocopy of your identity card or any other document confirming your identity.
If you believe that RBC is not treating your personal data in accordance with the law, you have a right to lodge a complaint with the Commission Nationale de l'Informatique et des Libertés. You can find more details at their website www.cnil.fr.
Germany
If Participant believes that RBC is not treating your personal data in accordance with the law, you have a right to lodge a complaint with a German supervisory authority. You can find the contact details of the German supervisory authorities at: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Hong Kong
Personal data collected will only be used by the Boys' & Girls' Clubs Association of Hong Kong (BGCA), and any service provider engaged by BGCA for issuing receipts, fostering communications, raising funds and conducting donor survey. All data will be kept confidential. By signing this declaration, I agree to and confirm to accept all terms and conditions made and subsequently raised in the declarations.
Jersey
RBC will be a controller of Participant's personal data and complies with the laws relating to data protection in Jersey.
For information about:
- how to contact us,
- how to exercise your rights under data protection law
- who we share data with
- how we keep your data secure
Please see our full Privacy Policy at https://www.rbc.com/privacysecurity
If you believe that RBC is not treating your personal data in accordance with the law, you have a right to lodge a complaint with the Information Commissioner's Office. You can find more details at their website https://jerseyoic.org/.
Malaysia
Retention of Participant personal information by RBC and any applicable Charity or Service Provider shall be governed by the PDPA.
Singapore
Questions and requests in relation to the PDPA, including complaints and requests for information regarding policies and practices and the types of Data collected, used or disclosed by the Bank, should be directed to the RBC’s Data Protection Officer at the following:
Address:
RBC Data Protection Officer (DPO)
8 Marina View #26-01 Asia Square Tower 1
Singapore 018960
Email Address: rbcsg_dataprivacyoffice@rbc.com
United Kingdom
RBC will be a controller of Participant's personal data and complies with the laws relating to data protection in the United Kingdom.
For information about:
- how to contact us,
- how to exercise your rights under data protection law
- who we share data with
- how we keep your data secure
please see our full Privacy Policy at https://www.rbc.com/privacysecurity/ca/global-privacy-notice.html
If you believe that RBC is not treating your personal data in accordance with the law, you have a right to lodge a complaint with the Information Commissioner's Office. You can find more details at their website https://ico.org.uk/.
United States
RBC’s privacy management practices, including RBC’s Code of Conduct, adhere to compliance with relevant US laws and regulations with respect to your personal information.
